Director of Finance

Director of Finance

Type: Full-Time |

 Location: Prince George or Kamloops, British Columbia |

 Deadline: Until Filled

POSITION DESCRIPTIONDirector of Finance

 REPORTING TO: Executive Director

OVERVIEW

The Director of Finance (DoF) is responsible for maintaining the financial standards of Oncore Seniors Society. With the support and direction of the Executive Director, the DoF will assist multiple business units (Oncore Communities) manage their finances and contracts. While the DoF is under the direct supervision of the Executive Director, Central Office takes director from the Board of Directors. This position will lead and take responsibility for the actions of the Finance Department. The Finance Team which consists of the Finance Department, Board of Directors Treasurer and DoF will work together to create the societies financial statements and manage the bank accounts. The DoFs support, leadership and oversight will play a key role in the success of the society.

 

 

Organizational Values

Stakeholder Satisfaction, Quality, Competence, Teamwork, and a Passion for “Working Better Together”.

 

Key Result Area:

·      Financial Governance

·     Financial Administration

·     Contract Compliance

·     Leadership and Support  

·     Best Practices across the Group

RESPONSIBILITIES

Financial Governance

The Director of Finance is responsible for the financial planning and strategy of the society. They must ensure the accuracy of the financial information that is provided to the business team when making business decisions. The creation and constant review of internal controls and policies will be key in ensuring their success.

·       Oversee the preparation of financial report and statements.

·       Monitor community expenditures and ensure employee compliance with the Oncore policies.

·       Lead the annual budget planning process and midyear forecasting review.

·       Coordinate and present the annual audit with the accountants.

·       Participate in project acquisition and feasibility analysis in conjunction with the Treasurer.

·       Build and manage the FF&E and Capital Plan in conjunction with the Executive Director.

·       Lead the grant funding process and explore fundraising opportunities.

·       Provide suggestions on methods to enhance organizational internal controls.

·       Improve financial processes and assist with financial policy making.

·       Conduct investigations into improper financial management.

·       Ensure the financial reporting is accurate, submitted on time, and in compliance with regulations.

Financial Administration

Complete all essential financial business functions in conjunction with the Executive Director and Finance Team.

·       Report on community financial standings including revenue and expense tracking.

·       Suggest strategies to improve the financial position of the society.

·       Monitor Accounts Receivable and Payable, while ensuring all vendors are being paid on time.

·       Regularly evaluate and manage society investments and bank accounts in coordination with the Treasurer.

·       Manage the debt repayment plan.

·       Coordinate documents for taxes remittance.

·       Ensure all necessary amounts are remitted to the Canada Revenue Agency.

·       Ensure the community property tax exemption requests are submitted, as required.

·       Liaison with Insurance companies to ensure annual insurance is kept up to date.

·       Approve credit card statements and expense reports.

Contract Compliance

As administrator on all the societies major accounts it is the responsibility of the Director of Finance to ensure that Oncore remains in good financial standings with their contractors. Contracts must be closely managed to ensure that Oncore is receiving the highest standard of service and has options during renewal periods.

·       Manage Oncore contracts and ensure that sufficient reviews are completed.

·       Ensure all contracts are renewed to ensure there is no lapse in service.

·       Make suggestions on alternate vendors, during renewal periods.

·       File contracts and record important information regarding Society vendors.

·       Assist operating committees with business applications review to ensure that the current Oncore programs are sufficient for the operating needs.

·       Ensure the society remains in good standing with government agencies including BC Housing, BC Societies Act, the Health Authorities, the Assisted Living Registrar, and Canada Revenue Agency.

·       Maintain Oncore’s reputation as a “good customer.

 

Leadership and Support

The Director of Finance is responsible for the employees in the Finance department. As their leader their performance is the responsibility of the DoF. In addition to their team, the DoF must support the community leadership teams, Central Office and the Board of Directors.

·       Manage the Finance Department and Team, including performance reviews and progressive discipline.

·       Support employees with financial questions and accounting software enquiries.

·       Participate in the budget and finance and administration committee (FAC) meetings.

·       Prepare monthly financial reviews and documents for the Executive Director and Treasurer.

·       Maintain the FAC Calendar and ensure that deadlines are met.

Best Practices:

·       Ensure compliance with all policies, laws and regulations from Oncore Seniors Society, BC Housing, WorkSafe BC, the provincial and the federal government. 

·       Perform all duties and responsibilities in accordance with Oncore Seniors Society’s policies, standards, and procedures.

·        Maintains confidentiality on all matters relating to the affairs of Oncore Seniors Society.

Other duties as required.

 

REQUIREMENTS

Competencies

Critical Thinking

Problem Solving

Ability to Work Independently

 Communication – Written and Verbal

Time Management

Critical Thinker

Accountability

Planning and Organization

Relationship and Team Builder

Interpersonal Relations

Empathy and Compassion

Conscientious

Adaptability

Organizational Awareness

Standards of Excellence

Trustworthy, Honest, and Confidential

 

Qualifications

Requirements:

·       A minimum of two years of related experience with proven results and the successful completion of related post-secondary education OR an equivalent combination of experience and education will be considered.

·       CPA designation.  

·       Strong computer skills. Proficient with Microsoft Office Suite: Word, Excel, and Outlook. Experience with various accounting softwares would be an asset.

·       Experience with non-profit societies would be an asset.

·       Satisfactory criminal record check.

·       Class 5 Drivers License and acceptable driver’s abstract.

Skills and Abilities:

Demonstrated ability to:

·       Maintain standards of honesty, integrity, and confidentiality.

·       Communicate effectively and listen to understand; build rapport with residents, employees, and stakeholders to create connections, trust, and positive working relationships.

·       Execute advanced office procedures and practices.

·       Think critically and provide factual evidence to the decision-making team.

·       Lead with passion, empathy, and authenticity; a successful track record in leading

·       Work collaboratively with the operational team and support the management team.  

 

·       Be available and flexible with work schedule when required for special events and projects. 

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